HR & Payroll Administrator
Talented people form the foundation of what we do and we are looking for someone to join our Human Resources team, bringing local payroll expertise, and helping to ensure that we continue to support our employees effectively. We need someone to provide a professional, courteous and efficient point of contact for our internal clients and to ensure that the payroll preparation, checking and processing is completed in a timely manner. We love collaboration, so you may also be required to undertake general HR administration duties to support your colleagues and broaden your own skill set.
Key Responsibilities
- Manage the liaison with the local Payroll provider and central team to ensure employee information supplied for payroll purposes is accurate and complies with all regulatory requirements.
- Ensure the accuracy of the salaries calculated and check the integrity of the calculation
- Complete monthly checks of the Payroll reconciliation & Finance Accounting
- Produce effective HR related reports and statistics and provide reports required from Administration (e.g. STATEC)
- Ensure the management of employees data records and documentation (i.e. contracts, recruitment paperwork, starter packs, etc.)
- Ensure the management of all types of leave (e.g. holiday, illness, maternity, volunteering) are completed effectively
- Follow-up any absences & remote working on day to day basis
- Order and distribute lunch vouchers / recognition awards
- Contribute in other ad-hoc projects and HR initiatives
- Manage and maintain contact with local authorities
- Organise the welcome process for new hires (to include coordination of induction, welcome lunch etc)
- Assist in scheduling training sessions, track participants and training records
- Updating and maintaining HR systems, records and reports with accurate employee data
- Undertake electronic and physical filing
- Providing ad-hoc administrative support to any of the other HR functions, as necessary and in line with business requirements
Skills, Knowledge & Expertise
- A minimum of 2 years of experience in HR administration and payroll (gained working for a financial service provider or a fiduciary business in Luxembourg)
- Good command of both written and spoken English and French. Any other language would be an asset
- Excellent administrative skills with a high level of accuracy and attention to detail
- Maintain a positive, can-do attitude with colleagues
- Exposure to Luxembourg labour law and local legislation
- Proficient in Excel/Outlook
- Truly service oriented
- Ability to be flexible and work effectively as part of a team
- Personally organised
- High sense of confidentiality / treat sensitive documents with professionalism and discretion, minimising risk of data breaches
About Ogier
Ogier provides legal advice on BVI, Cayman, Guernsey, Irish, Jersey and Luxembourg law. Our network of locations also includes Beijing, Dubai, Hong Kong, London, Shanghai, Singapore and Tokyo.
Legal services for the corporate and financial sectors form the core of our business, principally in the areas of banking and finance, corporate, investment funds, dispute resolution, private equity and private wealth. We also have strong practices in the areas of employee benefits and incentives, employment law, regulatory, restructuring and insolvency and property.
Ogier's corporate administration business, Ogier Global, incorporates and administers a wide variety of vehicles including public and private companies, partnerships and trusts.
Ogier is based in 13 jurisdictions including Beijing, BVI, Cayman Islands, Dubai, Guernsey, Hong Kong, Ireland, Jersey, London, Luxembourg, Shanghai, Singapore and Tokyo.
